Operations & Communications Support

Flexible Support for your Organization

Every organization operates differently, which is why our support is tailored to your specific needs. From managing day-to-day administrative responsibilities and coordinating projects to creating newsletters and communicating with your audience, we step in where support is needed most.

Whether you need ongoing assistance or help with a specific project, AdminService works as an extension of your team to help things run smoothly.

What We Handle

• Project Coordination: Help organize projects, track details and deadlines, coordinate with team members, vendors, and outside partners, and keep projects moving forward.
  
  
• Email Marketing: Create, format, schedule, and send professional email campaigns, newsletters, announcements, and promotional communications.
  
  
• Contact & Audience Management: Maintain email lists, organize contacts, manage tags and audience segments, and help keep subscriber information organized.
  
  
• Newsletters & Communications: Develop and distribute regular newsletters, organizational updates, event announcements, reminders, and other communications.
  
  
• Event & Program Coordination: Assist with registrations, communications, scheduling, materials, reminders, and other administrative details surrounding events and programs.
  
  
• Database & Record Management: Maintain organized digital records, spreadsheets, contact databases, documents, and other important business information.
  
  
• Systems & Workflow Support: Help organize processes and digital tools to make everyday tasks more efficient and manageable.
  
  
• Ongoing Operational Support: Provide dependable behind-the-scenes assistance that adapts as your organization's needs change.

Why It Matters

Organized communication is essential to keeping an organization running, but it can also take valuable time away from your primary work. Having dependable support helps ensure important details aren't overlooked, communications stay consistent, and projects continue moving forward.

We handle the details behind the scenes so you can focus on the work that matters most.

Bill Ballantine, Board Member. Freedom Valley Disability Enablement Center for Independent Living

"AdminService came to our aid a year ago when our bookkeeping and accounting were adversely affecting our cash flow and putting the viability of our community service organization at risk. Their personnel worked well with our staff to quickly get our books in order and efficiently process payroll while providing our governing board with the financial reports it needed for effective oversight. AdminService personnel continue to provide us with high level support that is often beyond their job description by calling to our attention problem areas that are in the best interest of our organization to address."

Uriel Pharmacy

“We have appreciated AdminService in handling the daily bookkeeping and monthly auditing for Uriel. The individual assigned to our account has been thorough, prompt, and available. I am especially grateful for the willingness to extend and expand as needed to cover additional administrative functions as well as the ability to adapt the relationship to changing circumstances.”

Kimberton Whole Foods

“We appreciate the HR, operations and marketing support that AdminService provides to our company. This, in addition the oversight of our business office, is supporting us in our effort to position the company for future growth. But more than anything we value the ongoing support of the vision and mission of our company.”

BFit

“I think today went awesome!! Lydia is amazing and I feel like we are really on track, with tasks we need to do and direction for where we need to go. Annette is working feverishly and staying late to get as much as she could done…you really have a wonderful team, and I am so very grateful for finding you. Thank you already for all you have done for me!!!”

Colonial Theatre, Phoenixville, PA

“As the Colonial Theatre continued to grow, it became evident we needed to consider professional services to handle our bookkeeping and oversee our accounting procedures. AdminService has been wonderful to work with and has helped to develop practices that insured a seamless audit at year end. The bookkeeping staff are not only professional but enthusiastic about our business.”

Dalcroze Society of America

“Thank you again for all the insight and guidance you provided in the review of our financial practices.”

Kimberton Waldorf School, PA

"Much has been asked of all of us over these past few months, but we are especially grateful for the time and effort you have given in support of the school."

San Diego Waldorf School

"Thank you for your thorough and thoughtful review of our schools organizational structures. I find it very insightful and supportive of movements already begun amongst staff and volunteers. I will use this as a guide for our work going forward. I very much appreciate the wisdom and experience you bring to the analysis."